8 Tips to Improve Business Efficiency for Your Business
Most of us know that efficiency is directly related to profits. Therefore, it’s no wonder so many business owners and CEOs spend a great deal of time trying to figure out how to improve their business’s levels of efficiency.
Organizations that have found the way to create a productive environment not only enjoy a healthier bottom line, but also happier employees. After all, an employee who feels as though he or she can get the work done in an efficient manner is more likely to be satisfied at work than one who struggles to get through his or her task list.
Here are 8 simple tips to get you started with boosting business efficiency.
- Automate Tasks – While not every task can (or should be) be automated, many repetitive tasks can be set to occur when triggered by an event. From sending receipts to vendor orders, tasks that can be automated should be automated. This will free up much of your employees time, so they can focus their efforts in more productive ways.
- Talk Face-to-Face – Emails are an essential business tool, but reliance on email communications within an office, store, or hotel can be the root of a good deal of wasted time and miscommunications. If your employees work under one roof, encourage them to talk with one another. If your employees work remotely, encourage the use of chat-style technology, so conversations can happen in real-time as opposed to spending the afternoon waiting for email responses.
- Limit Interruptions – Having meetings spread out throughout the day and week can make it challenging for employees to complete tasks. By stopping mid-task, employees will spend time reassessing where they left off and are more likely to miss important details. Instead, schedule reoccurring meetings in larger clumps once or twice a week.
- Hold a 10-Minute Meeting Daily – Whether it works best first thing in the morning or at the end of the day, a short “touch base” style team meeting each day promotes a collaborative atmosphere. As each employee runs through his or her updates, other team members can quickly add bits of information that may be relevant to the project.
- Promote Single-Tasking – We all think we’re experts at multi-tasking, but we rarely are. Multi-tasking may feel more productive, but the truth is that it makes it harder to bring a task to completion and get it out the door. By focusing on completing a single task before moving onto the next, employees will inevitably have a higher rate of completion.
- Discourage “Got a Minute” Meetings – The “got a minute” meeting is one that never actually takes a minute; otherwise, it would be phrased “may I ask you a question?” Encourage your employees to schedule a specific timeframe to discuss a project, when they can have a targeted, on-topic conversation that is more productive.
- Follow the Process – It seems every time something gets rushed through the normal process, something goes wrong. As a business owner or CEO, you have developed your processes for a reason. Make it a rule that your employees stick to the tried-and-true processes.
- Promote Open Communication – A culture of open communication is more than one that allows employees to talk about how they feel towards the company. More importantly, they should be able to voice their ideas, feedback, and concerns on projects, processes, and concepts within their department and between departments.
Improving your business efficiency doesn’t happen overnight. It’s a process that is strategic and requires planning. Certified FocalPoint Business Coach, Tony Edgar, specializes in helping companies across Southwest Florida create business efficiency plans. Start the conversation today with a free business evaluation. Schedule a free 30-minute consultation.