Gaining Control Over Your Life: 5 Essential Organizational Strategies

As business owners, entrepreneurs, and executives, our lives are busy, to put it mildly. For many of us, our schedules are so jam-packed that we have very little time to reflect, strategize, and develop plans for the future of our companies. Just like business skills that are developed over time, your time management and organizational skills can be developed and nurtured.

With the goal of helping you find the time in the day to take care of everything that matters, here are 5 techniques for organizing your life.

Set a Realistic Organizational Goal

Lofty goals ensure failure. If you currently spend five hours a day checking your email, it’s unrealistic to believe you can cut it down to 15 minutes in one week. Instead, set manageable goals and a strategic plan to get you to where you want to be. Whether your goal is professional or personal, it’s important to make it actionable and achievable with step-by-step processes.

Align Your Priorities With Your Goals

Your daily schedule is a direct reflection of your goals. Conversely, the tasks you find yourself unable to get to by the end of the day should be low on the priority scale. If you find this not to be the case, it’s time to realign your priorities with your goals. List everything out on paper – your goals and your tasks. Prioritize your goals, and then use that new insight to address your task list. While this may take a moment at first, it will become second nature very quickly.

Automate Reoccurring Tasks

Of course, everything can’t be automated, but a lot can be! From paying your bills to sending out invoices, there are processes and systems you can leverage to free yourself from the tedious tasks that require little thought but serious time. The challenge is to balance the cost with the benefit. Consider your hourly rate (your annual salary divided by 2080) and the amount of time that goes into the task in consideration. Armed with actual data, you’ll be better able to make the decisions that are right for you.

Put Away the Smartphone

As much as a smartphone gives you the ability to stay in touch while you’re out at meetings, no one is completely immune to the FOMO (fear of missing out) and Internet rabbit holes brought on by our handheld tech. Schedule time into your day for checking your email, voicemails, and social media channels. By adding the time to your schedule, you are more likely to resist the temptation when your procrastinating brain kicks in during a project.

Opt for Human Conversation

Real, human-to-human conversations remain the most efficient form of communication. By emailing every question, comment, or update, you’re adding to your overwhelming schedule in two ways. First, the more emails you send, the more emails you have to check. Second, emails rarely have the instant gratification of conversations. You waste time shifting to a new task while you await an answer. Whenever possible, pick up the phone or walk to your colleagues office to get feedback in real time.

As a certified business coach, I work closely with entrepreneurs, business owners, CEOs, and other executives to develop time management skills, set organizational goals, and create strategic plans. If you’re looking for customized time management solutions, please click this link to schedule a no-obligation discussion or visit my website at

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About the Author

Following more than three decades of business expertise, Tony Edgar has joined forces with FocalPoint Business Coaching to create innovative results for business owners, CEOs, and executives across Southwest Florida. Driven by his focus, decisiveness, effective communication skills, and easygoing personality, Tony is an efficient and dynamic coach for business leaders who are looking for high-end results. Tony specializes in improving the efficiency, productivity, and profitability for his clients.

Start the conversation on how Anthony can help you revolutionize your business. Schedule your free 30-minute business consultation with Tony!


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